Policy Statement
When the employer determines that an employee is required to wear a uniform, the employer will supply the uniform.
Application
This policy applies to all employees, including students if deemed appropriate by their departments.
Bargaining unit employees should also consult their respective collective agreements and the provisions of the collective agreement shall prevail. Employees covered under the RNC Act or Prisons Act should consult those Acts.
Definitions
Uniform:
Clothing of a distinctive design, colour and/or material, worn by an employee, which serves as a method of identification. Badges, crests and/or other items may also be part of a uniform.
Uniform Allocation:
The specific type and quantity of each article of uniform clothing provided to employees by the employer.
Responsibilities
Employees
It is the responsibility of employees to wear their uniforms as required by the employer and to take reasonable and appropriate care of their uniforms.
Departments
It is the responsibility of individual departments to:
- Identify those classifications deemed by the Department, or required because of the nature of the work, to wear uniforms;
- Determine the design, material, colour and/or style of the uniform, including badges, crests and/or other items;
- Determine if, and when, a uniform is required to be worn outside of regular business hours (eg. school presentations, career fairs, etc.); and
- Source and supply the uniforms to the employees in their needed sizes.
General Conditions
- Uniform Allocation
- Bargaining Unit: Uniform allocations for bargaining unit employees are specified in their respective collective agreements.
- Non-Bargaining Unit: Non-bargaining unit employees, including students, who are required to wear uniforms, are to receive allocations equal to that of the bargaining unit employees with which they work most closely.
- Management: Management employees, who are required to wear uniforms, are to receive an allocation of items equal to that of the bargaining unit employees whom they supervise. In the case where a management employee supervises more than one bargaining unit, the allocation is to reflect that of the majority of the employees under his/her supervision.
- Since uniforms represent the image of the Government of Newfoundland and Labrador, employees are not permitted to wear their uniforms outside of the scheduled work day, other than in transit to and from work or as deemed appropriate by the Deputy Minister or equivalent.
- Unless approved by their Department, employees are not permitted to modify their uniforms in any way. This includes, but is not limited to, the addition of buttons, pins, crests, etc.
- Uniforms provided by the employer may be replaced at any time if deemed appropriate by the employer.
- The employer reserves the right to inspect uniforms prior to re-issuance or replacement.
- The employer may request the return of a uniform at any time. Uniforms supplied by the employer must also be returned to the employer upon resignation, retirement or termination.
- The employee may be required to replace or repair items at his/her own expense if uniforms are lost or damaged due to the employee’s negligence.
Last Policy Update: December 6, 2011