Memorandum

To:	Chair, Government Records Committee
CC:	[Departmental or other Public Body Manager responsible for IM] [Deputy Minister, Chief Executive Officer or equivalent (if an Assistant Deputy Minister, Vice-President, or equivalent makes the submission.)]
From:	[Deputy Minister, Chief Executive Officer, Assistant Deputy Minister, Vice-President, or equivalent]
Date:	[month day, year]
Re:	Request for Approval of Amendment to Records Retention and Disposal Schedules (RRDS) for Operational Records

The [Department or Public Body Name] requests the approval of the Government Records Committee (GRC) to implement the attached amendment to Records Retention and Disposal Schedule (RRDS) [Retention Schedule Number – Title], previously approved by the Government Records Committee (GRC).

Description:

[Add RRDS Amendment Description]

Responsibility for the development and implementation of a records and information management system, commonly referred to as an IM Program, has been assigned to [Insert Department or other Public Body Employee / Individual Name], the [Insert Position Title]. [Insert the Department or Public Body’s Access to Information and Protection of Privacy (ATIPP) Coordinator Name], [Insert Position Title] is responsible for the implementation of ATIPP for the [Insert Department or other Public Body Name]. The [Insert Department or other Public Body Name] will notify the Government Records Committee in the event that there is a change in resources.

This schedule has been reviewed for legal, ATIPP, financial, audit and operational requirements.

Please forward inquiries related to the use of the attached RRDS to:

Director / Manager responsible for IM	ATIPP Coordinator
[ Name ]	[ Name ]
[ Title ]	[ Title ]
[ Mailing Address ]	[ Mailing Address ]
[ Phone Number ]	[ Phone Number ]
[ Fax Number ]	[ Fax Number ]
[ Email Address ]	[ Email Address ]

Sincerely,

[Signature Authorized Signing Officer

Deputy Minister, Chief Executive Officer, Assistant Deputy Minister, Vice-President, or equivalent]

Department or other Public Body:	[Department of other Public Body]
Name:	[Authorized Signing Officer Name]
Title:	[Title]
Date:	[yyyy-mm-dd]

Attachments:

[Document Name for the RRDS Amendment – Summary of Changes]

[Document Name for the Amended RRDS for Operational Records (Note: Attach the complete revised RRDS and not individual changes)]