Memorandum

To:	Chair, Government Records Committee
CC:	[Originating - Department or other Public Body Manager responsible for IM] [Director, The Rooms Provincial Archives] [Originating - Deputy Minister, Chief Executive Officer or equivalent (if an Assistant Deputy Minister, Vice-President, or equivalent makes the submission.)]
From:	[Originating - Deputy Minister, Chief Executive Officer, Assistant Deputy Minister, Vice-President, or equivalent]
Date:	[month day, year]
Re:	Notification of Ownership Change

The [Originating - Department or other Public Body Name] wishes to notify you that as per [Authority (i.e., Order in Council (OC)] the function of [Function Name] will now be administrated by the [Department or other Public Body]. This change is effective [Date] and control and custody of (active and semi-active) records will now be administered by [Receiving - Department or other Public Body Name].

As a result, the disposition authorities (Records Retention and Disposal Schedules (RRDS) for Operational Records, One Time Disposal (OTD) and Corporate Records and Information Management Standard (CRIMS) approval) and other affected documentation require update to reflect the change of ownership.

RS Number(s):	[list numbers separated by commas]
DS Number(s):	[list numbers separated by commas]
CRIMS Approval Number:	[list number]

This notification is provided to satisfy the Management of Information Act, s.6 (1).

Please be advised at this time, this change [will / will not] include all structured electronic records systems designed to support this function. In the event of any further changes in custody as a result of the above authority, this Department or other Public Body will provide a supplementary update.

Sincerely,

[Signature Authorized Signing Officer

Deputy Minister, Chief Executive Officer, Assistant Deputy Minister, Vice-President, or equivalent]

Department or other Public Body:	[Originating - Department of other Public Body]
Name:	[Authorized Signing Officer Name]
Title:	[Title]
Date:	[yyyy-mm-dd]

Section 5.1 of the Management of Information Act provides the authority for the destruction of records through the Government Records Committee.

Section 5.2 of the Management of Information Act gives authority to the department to destroy records upon approval of a retention schedule.