During the Close stage the core project team should be disbanded and OCIO exiting procedures followed for each team member, ensuring that all government assets, badges and other exiting requirements completed.
In order to close the project it is recommended that both the Client Acceptance Form and Project Closure Report be signed and all required deliverables and important documentation finalized, signed and stored in PPM.
Quality Assurance Checkpoint – Project Close
During the Close stage, the PMO will conduct a Quality Assurance Checkpoint where the Final Deliverables Matrix is reviewed to ensure all mandatory documents and approvals have been received, and that various areas of PPM are up-to-date, as per PMO monthly requirements. This review also includes an assessment of project financials and timelines across multiple years, and takes a look at PCR usage and project steering committee meeting attendance etc. The PM may be asked for input at this time if they are still on the project.
Note: PMs should review their project’s Deliverables Matrix to understand which of the above deliverables are mandatory for their project (deliverable requirements are dependent on project type, size, etc.). The Preliminary Deliverables Matrix is initially completed by the Project Management Office (PMO) in the Initiate stage and PMs should request the PMO complete the Finalized Deliverables Matrix at the end of the Analysis stage (in the event the project type and/or size has changed). PMs are also encouraged to contact the PMO if they feel a deliverable listed as mandatory is not relevant (e.g. eligible for an exemption).
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