Description: Use for records relating to IT development and maintenance. This includes websites, computer software applications and networks.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless of media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Information Technology

GNL OPR: Office of the Chief Information Officer

Departmental OPR: Department head or designate that is responsible for Information Technology within a public body.

Retention: See table below

Disposition: Destroy

Common Secondary: Refer to section 5.1

Media: Physical and/or electronic

Authority: CRIMS

CRIMS – Common Secondaries

No.	Function Specific Secondary	ACT	DIS
41	IT Project Case Files Use for records regarding the lifecycle of IT projects with the OCIO. Examples of IT projects include the modernization or enablement of IT applications, websites, hardware migrations, etc. Records may include: Correspondence with the OCIO Project Team, Project Charter document, Business Requirements document, Project Scope document, diagrams, etc. Event Date (ED) equals the date a public body receives written confirmation from the OCIO that a project is closed.	ED + 1FY	D

Click here for the CRIMS Main Page

For more information please contact im@gov.nl.ca