Description: Use for records related to information generated or received by departments, agencies or other entities relating to initiation or processing of employee pay and other related employee compensation.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless or media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Financial Management

GNL OPR: Treasury Board Secretariat (TBS)

Departmental OPR: Office of the Comptroller General (OCG)

Retention: See table below

Disposition: Destroy

Common Secondary: Refer to section 5.1

Media: Physical and/or electronic

Authority: CRIMS

CRIMS – Common Secondaries

No.	Function Specific Secondary	ACT	DIS
41	Deduction Authorizations documentation used to start, modify or stop all voluntary or required deductions from payroll, including orders, garnishments, or other court-related attachments. Records include: Request, Legal Documents, Authorizations	Originals to OCG	D
42	Direct Deposit Requests records relating to requests authorizing deposit information. Records include: Emails or other like documents authorizing or providing needed information.	Originals to OCG	D
43	Earnings and Deduction Records records detailing earnings and deductions for each pay period. Records include: Individual earning records, master payroll listings	SO	D
44	Leave Records bi-weekly attendance sheets	FY	D
45	Time Sheets work schedules and documentation evidence adherence to or deviation from normal hours for those working on fixed schedules. Records include: Bi-weekly attendance sheets, Overtime schedules, flex and compressed leave agreements.	Originals to TBS + FY for copies	D

Click here for the CRIMS Main Page

For more information please contact im@gov.nl.ca