Description: Use for records related to labour relations and labour standards. Includes collective agreements, strike administration and, grievance procedures (including arbitration and other steps).
Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless of media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.
Function: Human Resources Management
GNL OPR:
*Treasury Board Secretariat (TBS)
**Public Service Commission (PSC)
Departmental OPR: Department head or designate that is responsible for Employee Relations within a public body.
Retention: See table below
Disposition: Destroy
Media: Physical and/or electronic
Authority: CRIMS
CRIMS – Common Secondaries
| No. | Function Specific Secondary | ACT | DIS |
|---|---|---|---|
| 41 | *Grievances and Arbitration Case Files
Use for records relating to the grievance process at all stages. Records include a copy of the grievance, meeting notes, supporting documents such as Payroll records or recall records if necessary and a copy of a discipline if one occurred. Note: In cases where departments are holding originals because the grievance did not advance to Human Resources the department is the OPR. Departments are not to use CRIMS as the authoritative source for disposal in these cases, but instead may contact Human Resources for Records Retention and Disposal Schedule direction. Event date equals date settlement is executed (when settlement is paid, dropped, etc. i.e. all actions are finished with grievances). |
ED+1CY | D – see note |
| 42 | *Labour / Management Committees
Use for records relating to Labour/Management Committees. Records include:
Note: Departments own their own and are responsible for the management of their own records. |
CY+3 | D |
| 43 | *Collective Agreement Administration Records
Use for records relating to the collective process. Records include:
Note: N/A is used to reflect that Departments do not need to retain copies as OPR references their copy only. |
N/A | D |
| 45 | */**Employee Supervision and Incident Reporting
Use for records relating to the daily managing of employees in the workplace. Records include:
Note: GNL OPR for Respectful Workplace and Harassment Investigation records is the PSC. The OPR for the remaining records is TBS. Event date (ED) equals closure of file, resulting in investigation report being sent to the Deputy Minister. |
ED | Transfer To TBS or PSC depending on the record. |
| 47 | GNL Employee Orientation Information
Use for records relating to new employee orientation delivered by the Centre for Learning Development (CLD). Records include:
Note: The CLD provides orientation guides and checklists to Departments when Departments orient new employees to their respective Divisions. The CLD provides broad government onboarding sessions and is responsible for the content, notifications to employees and supervisors, and attendance records of these sessions. The CLD is not the OPR for maintaining any completed records or checklists associated with employee orientations. Departments are responsible for maintaining all records. |
CY+1 | D |
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For more information please contact im@gov.nl.ca