Description: Use for records related to news releases and related material and approval of speeches.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless of media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Communications Management

GNL OPR: Communications Branch, Executive Council

Departmental OPR: Department head or designate that is responsible for Communications within a public body.

Retention: See table below

Disposition: Destroy

Common Secondary: Refer to section 5.1

Media: Physical and/or electronic

Authority: CRIMS

CRIMS – Common Secondaries

No.	Function Specific Secondary	ACT	DIS
41	Mailing and Distribution Lists Use for records relating to compiling and maintaining media mailing/distribution lists (hard copy and electronic).  Event Date (ED) equals when the list is updated.	ED	D
44	Media Monitoring Files Use for records relating to interview transcripts, radio transcripts, copies of blogs, clippings from trade journals, audio clips, and video clips. Event Date (ED) equals the date of the record.	ED+4CY	D
47	Audio/Video recordings Recordings of media events and availabilities, as well as video addresses from elected officials or video/audio to supplement media announcements. Event Date (ED) equals the date of the media announcement.	ED+4CY	D
49	Surveys Use for records relating surveys including creation of questions, survey responses, and analysis. Event Date (ED) equals the date of the survey.	ED+1CY	D

Click here for the CRIMS Main Page

For more information please contact im@gov.nl.ca