CRIMS: 04-03 Human Resources Management – Organizational Development

Description: Use for records relating to information generated or received by the departments relating to their organization’s employee development activities, specifically, safety and safety compliance records, employee funding, approvals, and departmental strategic learning plans. These departmental records include all working notes, research information, communications, approvals, and funding documents.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless of media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Human Resources Management

GNL OPR: Public Service Commission

Departmental OPR: Department head or designate that is responsible for Organization Development within a public body.

Retention: See table below

Disposition: Destroy

Common Secondary: Refer to section 5.1

Media: Physical and/or electronic

Authority: CRIMS

CRIMS – Common Secondaries

No. Function Specific Secondary ACT DIS
41 Legislative Safety and Safety Compliance Training

Use for records relating specifically to employee safety training programs (legislative compliance). Records include: First Aid, OHS, Other safety/safety compliance training within departments/agencies (e.g., TWI, RNC, FLR, EECM, etc.)

 CY+3 D
43 Employee Learning Plans Files

Use for records relating specifically to the organization’s response to employee development needs. Records include:

  • Requests
  • Approvals
  • Notifications/Communications
  • Financial Information (i.e. Funding)
 FY+1 D
45 Organizational Development Funding Requests / Expenditures

Use for records relating specifically to funding of professional development strategies. Records include:

  • Training Costs
  • Educational Reimbursements
  • Travel Costs
  • Accommodations
  • Vendor Tenders
  • Course Evaluations
  • Training Opportunities
  • Course Costs
  • Training Locations
  • Tuition Reimbursement
  • Working Notes

Note: As of April 1, 2016 the Operational Development (ODI) fund (Purchase Services was rolled into the operational budget of the Centre for Learning and Development (CLD). All records relating to working notes, research information, communications, approvals, and supporting financial information are maintained by the CLD.

 FY D

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For more information please contact im@gov.nl.ca