Sections (i.e., schedules) that have been rescinded from CRIMS either because they are no longer applicable, moved to other functions, or because they have merged with other sections are identified in the table below. The rescinding of sections does not impact CRIMS classification numbering. If a CRIMS schedule number you have used is no longer included in CRIMS, refer to the CRIMS Rescinded Sections Matrix for information or directions.
| CRIMS Number | Record Series | Update |
| 01 – 01 – 41 | Executive Functions – Department Briefing Notes – Departmental Briefing Notes | RESCINDED
Rationale: Departmental briefing notes are prepared for and received by Executive. They inform a decision maker about an issue for which they are responsible. Departmental briefing notes retention is determined by departments as part of an operational retention schedule for the record series of the file/subject area to which the Briefing Note relates. |
| 01 – 02 – 43 | Executive Functions – Executive Council Briefing Notes – Executive Council Briefing Notes | RESCINDED
Rationale: Executive Council briefing notes are documents that are submitted by departments or central agencies to Cabinet Secretariat, or prepared by Cabinet Secretariat, to inform the Premier on various matters. Executive Council Briefing Notes retention is determined by departments as part of an operational retention schedule for the record series of the file/subject area to which the Executive Council Briefing Note relates. |
| 01 – 03 – 41 | Executive Functions – Briefing Books – Briefing Books | RESCINDED
Rationale: Briefing books prepared for the Executive and/or a Minister are operational records of a department. Their retention is determined by departments as part of an operational retention schedule. |
| 01 – 04 – 41 | Executive Functions – Transition Briefing Books – Transition Briefing Books | RESCINDED
Rationale: Transition briefing books prepared for the Executive and/or a Minister are operational records of a department as they are a point in time reference of the state of affairs of a department. Their retention is determined by departments as part of an operational retention schedule. |
| 02 – 01 – 42 | Communications Management – Media Relations – News Releases | RESCINDED
Rationale: Copies of news releases in departments are transitory records |
| 02 – 01 – 43 | Communications Management – Media Relations – Newspaper Clippings | RESCINDED
Rationale: Newspaper clippings are no longer retained by the Communications Branch |
| 02 – 01 – 45 | Communications Management – Media Relations – Polls | RESCINDED
Rationale: Covered under CRIMS secondary function 02-01-49 Surveys |
| 02 – 01 – 46 | Communications Management – Media Relations – Speeches | RESCINDED
Rationale: Record of speeches are not retained by the Communications Branch. Speeches are operational records for a department. Retention is determined by departments as part of an operational retention schedule for the record series of the file/subject area to which the records relate. Records must be disposed of under a department operational RRDS or other disposition authority |
| 02 – 01 – 48 | Communications Management – Media Relations – Key Messages/QA Documents | RESCINDED
Rationale: Record of Key Messages and QA Documents are not retained by the Communications Branch. The records are operational records for a department. Retention is determined by departments as part of an operational retention schedule for the record series of the file/subject area to which the records relate. Records must be disposed of under a department operational RRDS or other disposition authority. |
| 02 – 04 – 41 | Communications Management – Communications Plan – Communications Plan | RESCINDED
Rationale: Communication Plans are included in department cabinet papers. Retention is determined by departments as part of an operational retention schedule for the record series of the file/subject area to which the Communication Plan relates. |
| 03 – 03 – 41 | Financial Management – Banking – Cheques | RECINDED
Rationale: Covered under CRIMS secondary function 03-02 Accounts Receivable |
| 03 – 06 – 41 | Financial Management – Banking – Requisitions (Valued at $2500 or less) | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 42 | Financial Management – Banking – Requisitions (Valued at $2500 and above) | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 43 | Financial Management – Banking – Tenders (Valued at $2500 and above) | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 46 | Financial Management – Banking – Request for Proposals (RFP) | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 47 | Financial Management – Banking – Request for Proposals (RFP) Evaluations | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 49 | Financial Management – Banking – Master Standing Offers (MSO) | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 50 | Financial Management – Banking -Master Standing Offers (MSO) Evaluation | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 51 | Financial Management – Banking – Individual Standing Offers (ISO) | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 52 | Financial Management – Banking – Individual Standing Offers (ISO) Evaluation | RECINDED
Rationale: CRIMS functions 03-06-56 Limited Call for Bids and 03-06-57 Open Call for Bids |
| 03 – 06 – 54 | Financial Management – Procurement- Vendor information | RESCINDED
Rationale: Not a current business function of PPA |
| 03 – 07 – 41 | Financial Management – General Ledger – Journal Entry Records | RESCINDED
Rationale: Covered under CRIMS secondary function 03-01 Accounts Payable |
| 03 – 08 – 42 | Financial Management – Financial Delegation – Signing Authority Delegation Card | RESCINDED
Rationale: Covered under CRIMS secondary function 03-08-41 Financial Delegation Documents |
| 03 – 08 – 43 | Financial Management – Financial Delegation – Cancelled Authorities | RESCINDED
Rationale: Covered under CRIMS secondary function 03-08-41 Financial Delegation Documents |
| 04 – 01 – 46 | Human Resources Management – Employee Relations/Collective Bargaining – Employee Assistance Program (EAP) and Respectful Workplace Case Files | RESCINDED
Rationale: Records of this type are not permitted to be created under any circumstances. These are to be generated and maintained by the OPR exclusively. |
| 04 – 02 – 43 | Human Resources Management – Health, Safety and Disability Management – Legislative Safety Related Training | RESCINDED
Rationale: Covered under CRIMS function secondary 04-03-41 Human Resources Management – Organizational Development – Legislative Safety and Safety Compliance Training |
| 04 – 02 – 44 | Human Resources Management – Health, Safety and Disability Management – OHS Workplace Injury Incident Reports | RESCINDED
Rationale: Covered under CRIMS function secondary 04-03-52 Human Resources Management – OHS Hazard, Incident and injury Reports |
| 04 – 02 – 46 | Human Resources Management – Health, Safety and Disability Management – OHS Investigation Case Files | RESCINDED
Rationale: Covered under CRIMS function secondary 04-03-52 Human Resources Management – OHS Hazard, Incident and injury Reports |
| 04 – 02 – 49 | Human Resources Management – Health, Safety and Disability Management – Non-Occupational Early Intervention – Sick Leave Tracking Records | RESCINDED
Rationale: Covered under CRIMS function secondary 04-03-51 Human Resources Management – Integrated Disability Case Files |
| 04 – 02 – 50 | Human Resources Management – Health, Safety and Disability Management – Return to Work | RESCINDED
Rationale: Covered under CRIMS function secondary 04-03-51 Human Resources Management – Integrated Disability Case Files |
| 04 – 03 – 42 | Human Resources Management – Organizational Development – Professional Development and Educational Tools Inventory | RESCINDED
Rationale: Covered under CRIMS secondary function 04-03-45 Organizational Development Funding Requests/Expenditures |
| 04 – 03 – 44 | Human Resources Management – Organizational Development – Professional Development Managerial Files | RESCINDED
Rationale: Covered under CRIMS secondary function 04-03-45 Organizational Development Funding Requests/Expenditures |
| 05 – 01 – 44 | Asset Management – Asset Inventory – Fixed Asset Audits | RESCINDED
Rationale: This function is no longer being performed at a government level. It is the responsibility of the individual departments to manage their fixed assets. |
| 06 – 03 – 41 | Fleet Management – Fleet Disposal – Fleet Disposal Case Files | RESCINDED
Rationale: Only Transportation and Infrastructure, had Fleet Disposal Records |
| 07 – 01 – 42 | Buildings and Lands Management – Design and Construction – Construction Case Files | RESCINDED
Rationale: Covered under CRIMS secondary function 07-01-41 Building Design and Construction Project Files |
| 07 – 01 – 43 | Buildings and Lands Management – Design and Construction – Specifications | RESCINDED
Rationale: Covered under CRIMS secondary function 07-01-41 Building Design and Construction Project Files |
| 07 – 03 – 41 | Buildings and Lands Management – Use and Management – Janitorial/Cleaning Services | RESCINDED
Rationale: TI is not the OPR for buildings owned by other departments/agencies or for recycling. Departments would not have records in this series for TI-owned buildings. |
| 07 – 03 – 42 | Buildings and Lands Management – Use and Management – Basic Maintenance | RESCINDED
Rationale: TI is not the OPR for buildings owned by other departments/agencies or for recycling. Departments would not have records in this series for TI-owned buildings. |
| 07 – 03 – 43 | Buildings and Lands Management – Use and Management – Utilities | RESCINDED
Rationale: TI is not the OPR for buildings owned by other departments/agencies. Departments would not have records in this series for TI-owned buildings. |
| 07 – 03 – 44 | Buildings and Lands Management – Use and Management – Recycling | RESCINDED
Rationale: TI is not the OPR for buildings owned by other departments/agencies or for recycling. Departments would not have records in this series for TI-owned buildings. |
| 07 – 03 – 45 | Buildings and Lands Management – Use and Management – Land Maintenance Files | RESCINDED
Rationale: TI is not the OPR for buildings owned by other departments/agencies. Departments would not have records in this series for TI-owned buildings. |
| 08 – 01 – 41 | Information Management and Protection – Classification and Retention – Classification System and Development | RESCINDED
Rationale: Replaced with 08-10: Classification System and Classification Plans |
| 08 – 01 – 42 | Information Management and Protection – Classification and Retention – Classification Plan | RESCINDED
Rationale: Replaced with 08-10: Classification System and Classification Plans |
| 08 – 02 – 41 | Information Management and Protection – Records Inventory – Records Inventory Lists (Active) | RESCINDED
Rationale: Replaced with 08-12: Records Inventory Lists |
| 08 – 02 – 42 | Information Management and Protection – Records Inventory – Records Inventory Lists (Semi -Active) | RESCINDED
Rationale: Replaced with 08-12: Records Inventory Lists |
| 08 – 03 – 41 | Information Management and Protection – Information Protection – Oaths of Secrecy | RESCINDED
Rationale: The OPR of these records is TBS. TBS maintains the original and they become part of the employee personnel file. They are included in TBS’s RRDS for Personnel Records. Any copies in departments are true copies according to TBS. |
| 08 – 03 – 42 | Information Management and Protection – Information Protection – Privacy Impact Assessment | RESCINDED
Rationale: Updated and moved under CRIMS function Compliance Management as new section 11-01-44 Compliance Management – ATIPP Management – Privacy Impact Assessments (PIA) and Preliminary Privacy Impact Assessments (PPIA). For more information. |
| 08 – 04 – 41 | Information Management and Protection – Information Protection Breach Case Files | RESCINDED
Rationale: Updated and moved under CRIMS function Compliance Management as new section 11-01-42 Compliance Management – ATIPP Management – Privacy Breaches. |
| 08 – 05 – 41 | Information Management and Protection – Record Disposal – 41 Destroyed Records Inventory | RESCINDED
Rationale: Replaced with 08-09: Records Disposal |
| 08 -05 – 42 | Information Management and Protection – Record Disposal – Disposal Authorization | RESCINDED
Rationale: Replaced with 08-09: Records Disposal |
| 08 – 05 – 43 | Information Management and Protection – Record Disposal – Records Retention and Disposal Schedules (RRDS) | RESCINDED
Rationale: Replaced with 08-11: Records Retention and Disposals Schedules (RRDS) |
| 10 – 03 – 41 | Safety and Security Management – Physical Security – Visitor Access Control Registers Files (Visitors Log) | RESCINDED
Rationale: No other GNL Departments should have copies of these TI records |
| 10 – 03 – 42 | Safety and Security Management – Physical Security – Incident Case Files | RESCINDED
Rationale: No other GNL Departments should have copies of these TI records |
| 10 – 03 – 43 | Safety and Security Management – Physical Security – Video Surveillance Records | RESCINDED
Rationale: No other GNL Departments should have copies of these TI records |
| 10 – 03 – 44 | Safety and Security Management – Physical Security – Offense Ticket Books and Auxiliary Records | RESCINDED
Rationale: No other GNL Departments should have copies of these TI records |
| 10 – 03 – 45 | Safety and Security Management – Physical Security – Security Shift Report | RESCINDED
Rationale: No other GNL Departments should have copies of these TI records |
| 11 – 02 – 41 | Compliance Management – Red Tape Reduction | RESCINDED
This activity has been incorporated into the Public Body mandated functions, which are operational in nature and is no longer a separate item reflected in CRIMS. |
Common Secondaries Rescinded Sections
| Common Secondary Number |
Record Series | Update |
| 02 | Legislation | RESCINDED
Rationale: Legislation is publicly available on the internet; any work being done by non-OPRs would be covered under common secondaries 10 and 11. |
| 04 | Associations and Conferences | RESCINDED
Rationale: Associations and Conferences are highly improbable for non-OPRS. |
| 07 | Orders and Directives | RESCINDED
Rationale: Covered under common secondary 01 Policy, Orders, Directives, Standards and Guidelines |
| 12 | Steering Committees | RESCINDED
Rationale: Covered under common secondary 11 Departmental Standing Committee / Steering Committee / Ad-Hoc Departmental Committee or Working Group |
| 13 | Ad-hoc Departmental Committee | RESCINDED
Rationale: Covered under common secondary 11 Departmental Standing Committee / Steering Committee / Ad-Hoc Departmental Committee or Working Group |
| 14 | Working Group | RESCINDED
Rationale: Covered under common secondary 11 Departmental Standing Committee / Steering Committee / Ad-Hoc Departmental Committee or Working Group |
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