1.0   Policy Statement
2.0   Application
3.0   Definitions
4.0   Roles and Responsibilities
5.0   Suspension of Access

1.0    Policy Statement

1.1	If an employee is on leave for a consecutive 30 calendar days, access to their network and e-mail accounts is to be suspended, and all IT assets are to be returned to the Government of Newfoundland and Labrador.

^ Top of Page

 

2.0   Application

2.1	This policy applies to all employees of Government departments regardless of status (permanent, temporary, seasonal, contractual, or student), with the exception of Executive members, or others granted access to meet business needs, upon the approval of the Deputy Minister or designate.

^ Top of Page

 

3.0    Definitions

IT Assets

Components of an organization such as computers, mobile devices, software, hardware, applications, electronic storage devices, servers, printers and shared drives that have value to the organization.

^ Top of Page

 

4.0    Roles and Responsibilities

4.1	Employee It is the responsibility of employees to: Report absences and reasons for absences in a timely manner; Return all Government IT assets to their supervisor/manager once they have been on leave for a consecutive 30 calendar days (or earlier if  required by their supervisor/manager); and Provide advance notice of return to work after an extended absence.
4.2	Department It is the responsibility of individual departments to: Assist with communicating this policy to employees; and Ensure all supervisors/managers are following the policy.
4.3	Executive It is the responsibility of Executive to: Promote implementation of this policy in their department; Manage the risk for any employees for which exemptions are granted; and Ensure employees are informed of their responsibilities regarding acceptable use of IT assets and protecting information.

^ Top of Page

5.0    Suspension of Access

5.1	If an employee is on leave for a consecutive 30 calendar days, their supervisor/manager is to notify the Office of the Chief Information Officer to have the employee’s network and e-mail accounts suspended.
5.2	When an employee advises that they are returning to work, the supervisor/manager is to notify the Office of the Chief Information Officer to have the employee’s network and e-mail accounts reinstated.
5.3	Unless otherwise indicated, all Government IT assets are to be returned to the supervisor/manager while the employee is on leave beyond the consecutive 30 days.
5.4	Deputy Ministers or designates may remove an employee’s access earlier than 30 calendar days or extend access beyond this timeframe, if deemed appropriate.

^ Top of Page

 

_{Last Policy Update: September 2024}