Submission Standard Templates - Municipal and Community Affairs

The following templated text is to be used for submission of land use planning documents to the Land Use Planning section of the Local Governance and Land Use Planning Division. Copy the text and paste it onto letterhead or blank document (where indicated), edit the fields, add signature(s), and send to the Division as indicated on the submission standards page.

There are templates for the following documents:

Council Resolution

Copy and paste this text and edit the fields indicated. The document should be signed by the Town Clerk, Town Manager, or Mayor)

Print on Municipal Letterhead (if available)
Minute of Council At a regular meeting of Council on ___DATE___, Council passed the following motion as it relates to the Municipal Planning Area. Moved by Councillor ___COUNCILLOR___ and seconded by Councillor ___COUNCILLOR___. Be it resolved that the Town Council of ___TOWN NAME___ wishes ___COUNCIL’S ASK IN PARAGRAPH FORM ___ [E.G., “…wishes to use the Municipal Area as established under the Municipalities Act, 1999 as the Municipal Planning Area boundary under Section 11 of the Urban and Rural Planning Act, 2000. The Town’s municipal water shed area is also to be included in the planning area boundary, as per the attached documentation.”] Motion Adopted. ___NUMBER IN FAVOUR___ in favor, ___NUMBER OPPOSED___ opposed. _______________________________ ___NAME___, ___TITLE___ [E.G., TOWN CLERK, TOWN MANAGER, OR MAYOR]

Print on Municipal Letterhead (if available)

Minute of Council

At a regular meeting of Council on ___DATE___, Council passed the following motion as it relates to the Municipal Planning Area.

Moved by Councillor ___COUNCILLOR___ and seconded by Councillor ___COUNCILLOR___.

Be it resolved that the Town Council of ___TOWN NAME___ wishes ___COUNCIL’S ASK IN PARAGRAPH FORM ___ [E.G., “…wishes to use the Municipal Area as established under the Municipalities Act, 1999 as the Municipal Planning Area boundary under Section 11 of the Urban and Rural Planning Act, 2000. The Town’s municipal water shed area is also to be included in the planning area boundary, as per the attached documentation.”]

Motion Adopted. ___NUMBER IN FAVOUR___ in favor, ___NUMBER OPPOSED___ opposed.

_______________________________
___NAME___, ___TITLE___ [E.G., TOWN CLERK, TOWN MANAGER, OR MAYOR]

Cover Letter – Planning Area

Use this cover letter when establishing a new planning area or amending an existing planning area.

Print on Municipal Letterhead (if available)
___DATE___ Hon. Krista Lynn Howell Minister of Municipal and Provincial Affairs Government of Newfoundland and Labrador P.O. Box 8700 St. John’s, NL A1B 4J6
Use the text on the left if the municipality is establishing a planning area for the first time:	Use the text on the right if the municipality has a planning area established, but would like to amend the planning area:
Establishment of Municipal Planning Area for the Town of ___TOWN NAME___ On ___DATE___, Town Council of ___TOWN NAME___, during a public Council meeting, resolved to establish a municipal planning area (or extend the Town’s existing planning area). Council’s resolution is attached. The Town is now requesting an Order that will establish the Town’s Municipal Planning Area as required under section 11 of the Urban and Rural Planning Act, 2000. The Town is also requesting to be added to the Schedule under the Interim Development Regulations, 2003. The Town has engaged the services of ___PLANNING CONSULTANT’S NAME/FIRM___, ___DESIGNATION___ [I.E., “MEMBER” or “FELLOW”] of the Canadian Institute of Planners, to assist the Town in the development of the proposed municipal planning area and subsequent preparation of a municipal plan and development regulations.	Alteration of Existing Municipal Planning Area for the Town of ___TOWN NAME___ On ___DATE___, Town Council of ___TOWN NAME___, during a public Council meeting, resolved to amend the Town’s existing planning area. Council’s resolution is attached. The Town is now requesting an Order that will establish the Town’s amended Municipal Planning Area as required under section 11 of the Urban and Rural Planning Act, 2000. [ADD THIS SENTENCE IF THE PLANNING AREA IS BEING EXTENDED:] The Town is also requesting the new portion planning area be added to the Schedule under the Interim Development Regulations, 2003. The Town has engaged the services of ___PLANNING CONSULTANT’S NAME/FIRM___, ___DESIGNATION___ [I.E., “MEMBER” or “FELLOW”] of the Canadian Institute of Planners, to assist the Town in the development of the proposed municipal planning area amendment and subsequent amendment of the Town’s municipal plan and development regulations.
[ADD THIS SENTENCE IF THE PLANNING AREA REQUESTED EXTENDS OUTSIDE OF THE TOWN’S MUNICIPAL BOUNDARY:] As per section 11(2) of the Act, the Town would like its planning area to include land outside the Town’s municipal boundary. [REVIEW SECTION 11(2) OF THE ACT AND ADD A JUSTIFICATION FOR THE REQUEST]
A draft legal description and map showing the proposed municipal planning area boundary is enclosed. Sincerely, _______________________________ ___NAME___, ___TITLE___ [E.G., TOWN CLERK, TOWN MANAGER, OR MAYOR] CC Planning Consultant

Planning Area Description

A draft legal description must be provided by the municipality when requesting a new planning area or an amendment to an existing planning area. The text below is provided as an example only.

Print on Municipal Letterhead (if available)
Description of Town of ___TOWN NAME___ Proposed Municipal Planning Area Boundary [EXAMPLE ONLY] Beginning at a point on the high water mark of the westernmost tip of Point at the northern entrance to said point being on the…; Then in a northeasterly direction along the said Municipal Boundary to a point where Pond crosses the main highway to…; Then continuing in a northeasterly direction along the said Municipal Boundary a distance of 7,425 m, more or less, to a point…; Then South 25° 17’ West a distance of 3,726 m, more or less, to a point… said point on the centerline of…; Then in a northeasterly direction along a the centerline of Line a distance of 1000 m, more or less, to a point…; Then South 31° 26’ East a distance of 685 m, more or less, to a high point…; Then South 18° 58’ East a distance of 1,140 m, more or less, to a high point…; Then South 55° 01’ East a distance of 1,350 m, more or less, to a high point…; Then South 4° 23’ West a distance of 2,230 m, more or less, to a point on the northern bank of Fly’s River at the western end of an unnamed Pond; Then in a Southwesterly direction along the northern bank of Fly’s River to its intersection with Front River; Then North 32° 14’ West a distance of 2,327 m, more or less, to a point on a power transmission line running in a general north/south direction and located approximately one (1) kilometer west of unnamed Pond; Then North 22° 10’ West along said power transmission 1,328 m, more or less to a point on the high water mark of the southern shoreline of Arm; Then in an easterly direction along the high water mark of Arm to the western abutment of a bridge spanning River; Then in a northerly direction along the western abutment of said bridge to a point on the high water mark of the northern shoreline of Arm; Then in a westerly direction, along the high water mark of the northern shoreline of passing, Brook to the westernmost tip of Point, the point of Beginning: All Bearings referred to Grid North on the Provincial 1:50,000 digital mapping.

Print on Municipal Letterhead (if available)

Description of Town of ___TOWN NAME___ Proposed Municipal Planning Area Boundary

[EXAMPLE ONLY]

Beginning at a point on the high water mark of the westernmost tip of Point at the northern entrance to said point being on the…;
Then in a northeasterly direction along the said Municipal Boundary to a point where Pond crosses the main highway to…;
Then continuing in a northeasterly direction along the said Municipal Boundary a distance of 7,425 m, more or less, to a point…;
Then South 25° 17’ West a distance of 3,726 m, more or less, to a point… said point on the centerline of…;
Then in a northeasterly direction along a the centerline of Line a distance of 1000 m, more or less, to a point…;
Then South 31° 26’ East a distance of 685 m, more or less, to a high point…;
Then South 18° 58’ East a distance of 1,140 m, more or less, to a high point…;
Then South 55° 01’ East a distance of 1,350 m, more or less, to a high point…;
Then South 4° 23’ West a distance of 2,230 m, more or less, to a point on the northern bank of Fly’s River at the western end of an unnamed Pond;
Then in a Southwesterly direction along the northern bank of Fly’s River to its intersection with Front River;
Then North 32° 14’ West a distance of 2,327 m, more or less, to a point on a power transmission line running in a general north/south direction and located approximately one (1) kilometer west of unnamed Pond;
Then North 22° 10’ West along said power transmission 1,328 m, more or less to a point on the high water mark of the southern shoreline of Arm;
Then in an easterly direction along the high water mark of Arm to the western abutment of a bridge spanning River;
Then in a northerly direction along the western abutment of said bridge to a point on the high water mark of the northern shoreline of Arm;
Then in a westerly direction, along the high water mark of the northern shoreline of passing, Brook to the westernmost tip of Point, the point of Beginning:

All Bearings referred to Grid North on the Provincial 1:50,000 digital mapping.

Cover Letter – Requesting ILUC Summary to Inform the Preparation of Municipal Plan and Development Regulations

Use this cover letter when indicating that the municipality is starting its first municipal plan and development regulations (after the order establishing the planning area has appeared in the Newfoundland and Labrador Gazette) has been , or if the municipality is starting a review of an existing municipal plan and development regulations.

Print on Planning Consultant’s Letterhead (if available)
___DATE___ Local Governance and Land Use Planning Division Department of Municipal and Provincial Affairs P.O. Box 8700 St. John’s, NL A1B 4J6 Request for ILUC Summary Report Regarding the Town of ___TOWN NAME___ Municipal Plan and Development Regulations The Town of ___TOWN NAME___ has engaged the services of ___PLANNING CONSULTANT’S NAME/FIRM___, ___DESIGNATION___ [I.E., “MEMBER” or “FELLOW”] of the Canadian Institute of Planners, to assist the Town in the development of a municipal plan and development regulations. ___I / WE___ request that the Local Governance and Land Use Planning Division coordinate the review of the planning area for provincial interests through the Intergovernmental Land Use Committee (ILUC) and provide the Committee’s summary report to ___ME / US___ when it becomes available. Sincerely, _______________________________ ___NAME___, ___DESIGNATION___ [I.E., “MCIP” or “FCIP”] CC Town of ___TOWN NAME___

Print on Planning Consultant’s Letterhead (if available)

___DATE___

Local Governance and Land Use Planning Division
Department of Municipal and Provincial Affairs
P.O. Box 8700
St. John’s, NL
A1B 4J6

Request for ILUC Summary Report Regarding the Town of ___TOWN NAME___ Municipal Plan and Development Regulations

The Town of ___TOWN NAME___ has engaged the services of ___PLANNING CONSULTANT’S NAME/FIRM___, ___DESIGNATION___ [I.E., “MEMBER” or “FELLOW”] of the Canadian Institute of Planners, to assist the Town in the development of a municipal plan and development regulations.

___I / WE___ request that the Local Governance and Land Use Planning Division coordinate the review of the planning area for provincial interests through the Intergovernmental Land Use Committee (ILUC) and provide the Committee’s summary report to ___ME / US___ when it becomes available.

Sincerely,

_______________________________
___NAME___, ___DESIGNATION___ [I.E., “MCIP” or “FCIP”]

CC Town of ___TOWN NAME___

Cover Letter – Submission Municipal Plan and Development Regulations for Section 15 Review (including Amendments)

Use this cover letter when requesting the review and release of a municipal plan and development regulations under section 15 of the Act.

Print on Planning Consultant’s Letterhead (if available)
___DATE___ Local Governance and Land Use Planning Division Department of Municipal and Provincial Affairs P.O. Box 8700 St. John’s, NL A1B 4J6
Use the text on the left if the municipality is submitting a new municipal plan and development regulations:	Use the text on the right is the municipality is submitting an amendment to existing municipal plan and development regulations:
Submission of the Town of ___TOWN NAME___ Municipal Plan and Development Regulations for Section 15 Review and Release On ___DATE___, the Town Council of ___TOWN NAME___, held a public consultation event to seek input from the Town’s residents regarding the preparation of the Town’s municipal plan and development regulations. The Town held a second public consultation event on ___DATE___. The public consultation methods and results are outlined in the attached background report. Please find enclosed the final draft of the Town of ___TOWN NAME___ Municipal Plan and Development Regulations in the required form for review and release under section 15 of the Urban and Rural Planning Act, 2000.	Submission of the Town of ___TOWN NAME___ Municipal Plan Amendment No. ___NUMBER___, ___YEAR___ and Development Regulations Amendment No. ___NUMBER___, ___YEAR___ for Section 15 Review and Release On ___DATE___, the Town Council of ___TOWN NAME___, held a public consultation event to seek input from the Town’s residents regarding the preparation of the Town of ___TOWN NAME___ Municipal Plan Amendment No. ___NUMBER___, ___YEAR___ and Development Regulations Amendment No. ___NUMBER___, ___YEAR___. The Town held a second public consultation event on ___DATE___. The public consultation methods and results are outlined in the attached background report. Please find enclosed the final draft of the amendment documents in the required form for review and release under section 15 of the Urban and Rural Planning Act, 2000.
Sincerely, _______________________________ ___NAME___, ___DESIGNATION___ [I.E., “MCIP” or “FCIP”] CC Town of ___TOWN NAME___

Print on Planning Consultant’s Letterhead (if available)

___DATE___

Local Governance and Land Use Planning Division
Department of Municipal and Provincial Affairs
P.O. Box 8700
St. John’s, NL
A1B 4J6

Use the text on the left if the municipality is submitting a new municipal plan and development regulations:

Use the text on the right is the municipality is submitting an amendment to existing municipal plan and development regulations:

Submission of the Town of ___TOWN NAME___ Municipal Plan and Development Regulations for Section 15 Review and Release

On ___DATE___, the Town Council of ___TOWN NAME___, held a public consultation event to seek input from the Town’s residents regarding the preparation of the Town’s municipal plan and development regulations. The Town held a second public consultation event on ___DATE___. The public consultation methods and results are outlined in the attached background report.

Please find enclosed the final draft of the Town of ___TOWN NAME___ Municipal Plan and Development Regulations in the required form for review and release under section 15 of the Urban and Rural Planning Act, 2000.

Submission of the Town of ___TOWN NAME___ Municipal Plan Amendment No. ___NUMBER___, ___YEAR___ and Development Regulations Amendment No. ___NUMBER___, ___YEAR___ for Section 15 Review and Release

On ___DATE___, the Town Council of ___TOWN NAME___, held a public consultation event to seek input from the Town’s residents regarding the preparation of the Town of ___TOWN NAME___ Municipal Plan Amendment No. ___NUMBER___, ___YEAR___ and Development Regulations Amendment No. ___NUMBER___, ___YEAR___. The Town held a second public consultation event on ___DATE___. The public consultation methods and results are outlined in the attached background report.

Please find enclosed the final draft of the amendment documents in the required form for review and release under section 15 of the Urban and Rural Planning Act, 2000.

Sincerely,

_______________________________
___NAME___, ___DESIGNATION___ [I.E., “MCIP” or “FCIP”]

CC Town of ___TOWN NAME___

Resolution to Adopt

Print on Blank Paper (No Letterhead)
Urban and Rural Planning Act, 2000 RESOLUTION TO ADOPT
Use the text on the left if the resolution is for a municipal plan or development regulation:	Use the text on the right if resolution is for an amendment to a municipal plan or an amendment to development regulations (one that accompanies an amendment to a municipal plan):
Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ Under the authority of section 16 of the Urban and Rural Planning Act, 2000, the Town Council of the Town of ___TOWN NAME___ adopts the Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___. Adopted by the Town Council of the Town of ___TOWN NAME___ on the __NUMBER___ day of ___MONTH___, ___YEAR___. Signed and sealed this __NUMBER___ day of ___MONTH___, ___YEAR___. [TOWN SEAL] _______________________________ Mayor _______________________________ Town Clerk CANADIAN INSTITUTE OF PLANNERS CERTIFICATION I certify that the attached Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ has been prepared in accordance with the requirements of the Urban and Rural Planning Act, 2000. [MCIP/FCIP STAMP] _______________________________ ___DESIGNATION___ [I.E., “MCIP” or “FCIP”]MCIP or FCIP___	Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___ Amendment No. ___NUMBER___, ___YEAR___ Under the authority of section 16 of the Urban and Rural Planning Act, 2000, the Town Council of the Town of ___TOWN NAME___ adopts the Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___. Adopted by the Town Council of the Town of ___TOWN NAME___ on the __NUMBER___ day of ___MONTH___, ___YEAR___. Signed and sealed this __NUMBER___ day of ___MONTH___, ___YEAR___. [TOWN SEAL] _______________________________ Mayor _______________________________ Town Clerk CANADIAN INSTITUTE OF PLANNERS CERTIFICATION I certify that the attached Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___ has been prepared in accordance with the requirements of the Urban and Rural Planning Act, 2000. [MCIP/FCIP STAMP] _______________________________ ___DESIGNATION___ [I.E., “MCIP” or “FCIP”]

Resolution to Approve

Print on Blank Paper (No Letterhead)
Urban and Rural Planning Act, 2000 RESOLUTION TO APPROVE
Use the text on the left if the resolution is for a municipal plan or development regulation:	Use the text on the right if resolution is for an amendment to a municipal plan or an amendment to development regulations (one that accompanies an amendment to a municipal plan):
Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ Under the authority of section 16, 17 and 18 of the Urban and Rural Planning Act, 2000, the Town Council of the Town of ___TOWN NAME___: adopted the Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ on the __NUMBER___ day of ___MONTH___, ___YEAR___; Gave notice of the adoption of the Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ by way of an advertisement in the ___NAME OF NEWSPAPER___ on the ___NUMBER___ day of ___MONTH___ and the ___NUMBER___ day of ___MONTH___, ___YEAR___; and Set the ___NUMBER___ day of ___MONTH___ at ___TIME___ ___“a.m.” or “p.m.”___ at the ___ADDRESS OR BUILDING NAME___ in the Town of ___TOWN NAME___ for the holding of a public hearing to consider objections and submissions. Now, under section 23 of the Urban and Rural Planning Act, 2000, the Town Council of the Town of ___TOWN NAME___ approves the ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ on the __NUMBER___ day of ___MONTH___, ___YEAR___ [“as adopted.” OR “with the following edits:” AND LIST ALL EDITS MADE TO THE DOCUMENT] Signed and sealed this __NUMBER___ day of ___MONTH___, ___YEAR___. [TOWN SEAL] _______________________________ Mayor _______________________________ Town Clerk CANADIAN INSTITUTE OF PLANNERS CERTIFICATION I certify that the attached Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, ___YEAR___ has been prepared in accordance with the requirements of the Urban and Rural Planning Act, 2000. [MCIP/FCIP STAMP] _______________________________ ___DESIGNATION___ [I.E., “MCIP” or “FCIP”]	Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___ Under the authority of section 16, 17 and 18 of the Urban and Rural Planning Act, 2000, the Town Council of the Town of ___TOWN NAME___: adopted the Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___ on the __NUMBER___ day of ___MONTH___, ___YEAR___; Gave notice of the adoption of the Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___ by way of an advertisement in the ___NAME OF NEWSPAPER___ on the ___NUMBER___ day of ___MONTH___ and the ___NUMBER___ day of ___MONTH___, ___YEAR___; and Set the ___NUMBER___ day of ___MONTH___ at ___TIME___ ___“a.m.” or “p.m.”___ at the ___ADDRESS OR BUILDING NAME___ in the Town of ___TOWN NAME___ for the holding of a public hearing to consider objections and submissions. Now, under section 23 of the Urban and Rural Planning Act, 2000, the Town Council of the Town of ___TOWN NAME___ approves the ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___ on the __NUMBER___ day of ___MONTH___, ___YEAR___ [“as adopted.” OR “with the following edits:” AND LIST ALL EDITS MADE TO THE DOCUMENT] Signed and sealed this __NUMBER___ day of ___MONTH___, ___YEAR___. [TOWN SEAL] _______________________________ Mayor _______________________________ Town Clerk CANADIAN INSTITUTE OF PLANNERS CERTIFICATION I certify that the attached Town of ___TOWN NAME___ ___”MUNICIPAL PLAN” or “DEVELOPMENT REGULATIONS”___, Amendment No. ___NUMBER___, ___YEAR___ has been prepared in accordance with the requirements of the Urban and Rural Planning Act, 2000. [MCIP/FCIP STAMP] _______________________________ ___DESIGNATION___ [I.E., “MCIP” or “FCIP”]

Affidavit

Print on Blank Paper (No Letterhead)
AFFIDAVIT – NO OBJECTIONS NEWFOUNDLAND AND LABRADOR CANADA TO WIT I, ___NAME___, hereby make Oath and say that: 1. The Town Council of __TOWN NAME__ set the ___NUMBER___ day of ___MONTH___ at ___TIME___ ___“a.m.” or “p.m.”___ at the ___ADDRESS OR BUILDING NAME___ in the Town of ___TOWN NAME___ for the holding of a public hearing to consider objections and submissions regarding the Town of ___TOWN NAME___ Municipal Plan or Development Regulations. 2. No objections or submissions were received at the Town of __TOWN NAME__ Town Office within the time stipulated in the notice of public hearing. 3. The Town Council of __TOWN NAME__ cancelled the scheduled public hearing. SWORN to at __PLACE__ this ___NUMBER___ day of ___MONTH___,___YEAR___ before me _______________________________ ___TITLE___ [I.E., “NOTARY PUBLIC”, “JUSTICE OF THE PEACE”, or “COMMISSIONER OF OATHS”] _______________________________ Town Clerk

Print on Blank Paper (No Letterhead)

AFFIDAVIT – NO OBJECTIONS

NEWFOUNDLAND AND LABRADOR
CANADA
TO WIT

I, ___NAME___, hereby make Oath and say that:

1. The Town Council of __TOWN NAME__ set the ___NUMBER___ day of ___MONTH___ at ___TIME___ ___“a.m.” or “p.m.”___ at the ___ADDRESS OR BUILDING NAME___ in the Town of ___TOWN NAME___ for the holding of a public hearing to consider objections and submissions regarding the Town of ___TOWN NAME___ Municipal Plan or Development Regulations.

2. No objections or submissions were received at the Town of __TOWN NAME__ Town Office within the time stipulated in the notice of public hearing.

3. The Town Council of __TOWN NAME__ cancelled the scheduled public hearing.

SWORN to at __PLACE__ this ___NUMBER___ day of ___MONTH___,___YEAR___ before me

_______________________________
___TITLE___ [I.E., “NOTARY PUBLIC”, “JUSTICE OF THE PEACE”, or “COMMISSIONER OF OATHS”]

_______________________________
Town Clerk