Policy Statement
A job competition conducted within the previous 12 months from the date the recommendation was issued may be used to fill vacancies. If the position to be filled is outside the region of the original competition, or if the recommendation for the previously conducted competition was issued greater than 12 months prior to the competition for the current vacancy, Public Service Commission (PSC) approval is required to use the results of the previously conducted job competition.
Application
This policy applies to all organizations specified in Schedule A of the Public Service Commission Act, and to positions in those organizations not otherwise excluded by Section 4 thereof, provided that:
- the position(s) are at the same or lower classification with similar job duties/qualifications as the advertised position; and
- the position(s) are located in the same region.
Definitions
For the purpose of this policy:
Delegated Staffing Authority – delegated authority from the PSC to another government entity to exercise and perform powers and functions of the PSC related to appointment and promotion.
Selection Board Chair – an official acting on behalf of the PSC on selection boards, convened to conduct competitions for the recruitment of public service positions.
Roles and Responsibilities
Delegated Staffing Authority
It is the responsibility of the entity that holds Delegated Staffing Authority to:
- determine, in consultation with the Selection Board Chair and/or the department or agency, whether there is a previously conducted job competition that could be utilized for positions having the same or lower classification with similar job duties/qualifications;
- ensure that all positions are advertised as having the potential to fill future vacancies for similar positions that may be temporary or permanent; and
- rank all recommendable candidates in a competitive process as per the PSC’s Competitive Process Policy.
Selection Board Chair
It is the responsibility of the Selection Board Chair to:
- revisit the original recommendation list of a previously conducted job competition to generate a new recommendation within these guidelines:
- if the previous recommendation was generated within the past 12 months for a similar opportunity, the Selection Board Chair may generate a new recommendation without further competition; and
- if the previous recommendation was generated greater than 12 months prior to the competition, PSC approval is required.
Public Service Commission
The Commission shall:
- monitor and audit to ensure compliance with this policy;
- provide guidance and interpretation of this policy; and
- adjudicate complaints related to the application of this policy pursuant to the Public Service Commission Act.