Description: Used for records relating to the removal and disposal of assets. This includes assets deemed to be surplus and are scheduled for transfer and/or disposal actions such as an auction.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless of media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Asset Management

GNL OPR: Public Procurement Agency

Departmental OPR: Departmental head or designate that is responsible for the assets within a public body.

Retention: Superseded / Obsolete (SO)

Disposition: Destroy

Media: Paper copies/network drives/e-mail

Authority: CRIMS

No.	Function Specific Secondary	ACT	DIS
41	Transfer to Surplus Listings of equipment no longer needed by a department which is transferred to Surplus inventory for disposal or reuse.	SO	D
42	Obsolete/Damaged Items Listings Includes all disposition forms, etc. related to the process of evaluation of fixed assets.	SO	D
43	Fixed Asset Reconciliation Reconciliation of previous year-end general fixed assets listing to current year-end general fixed assets listing.	SO	D
44	Disposition Authorization Requests Requests for authorization to dispose of equipment.	SO	D
45	Lost and Stolen Reports Use for records relating to the reporting of asset(s) being lost or stolen.	SO	D

Click here for the C-RIMS Main Page

For more information please contact im@gov.nl.ca