Description: Use for records relating to information generated or received by the departments relating to their organization’s employee development activities, specifically, safety and safety compliance records, employee funding, approvals, and departmental strategic learning plans. These departmental records include all working notes, research information, communications, approvals, and funding documents.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless or media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

FUNCTION: Human Resources Management

GNL OPR: Public Service Commission

Departmental OPR: Department head or designate that is responsible for Organization Development within a public body.

Retention: See below

Disposition: Destroy

Common Secondary: Refer to section 5.1

Media: Paper copies/network drives/e-mail

Authority: C-RIMS

 

No.	Function Specific Secondary	ACT	DIS
41	Legislative Safety and Safety Compliance Training Use for records relating specifically to employee safety training programs (legislative compliance). Records include: First Aid, OHS, Other safety/safety compliance training within departments/agencies (e.g. TWI, RNC, FLR, EECM, etc.)	CY+3	D
42	Professional Development and Educational Tools Inventory Covered under function specific secondary # 45 Organizational Development Funding Requests/Expenditures	N/A	N/A
43	Employee Learning Plans Files Use for records relating specifically to the organization’s response to employee development needs. Records include: Requests Approvals Notifications/Communications Financial Information (i.e. Funding)	FY+1	D
44	Professional Development Managerial Files Covered under function specific secondary # 45 Organizational Development Funding Requests/Expenditures	N/A	N/A
45	Organizational Development Funding Requests / Expenditures Use for records relating specifically to funding of professional development strategies. Records include: Training Costs Educational Reimbursements Travel Costs Accommodations Vendor Tenders Course Evaluations Training Opportunities Course Costs Training Locations Tuition Reimbursement Working Notes Note: As of April 1, 2016 the Operational Development (ODI) fund (Purchase Services was rolled into the operational budget of the Centre for Learning and Development (CLD). All records relating to working notes, research information, communications, approvals, and supporting financial information are maintained by the CLD.	FY	D

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For more information please contact im@gov.nl.ca