Description: Use for records related to employee attendance tracking records, performance reviews, peer reviews, letters of disciplinary action, and authorizations of change in salary or rate, copies of employment verifications, copies of requests for changes of address or name, and other pertinent correspondence to or from the employee.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless or media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Human Resources Management

GNL OPR: Treasury Board Secretariat (TBS)

Departmental OPR: Treasury Board Secretariat

Retention: See table below

Disposition: See table below

Media: Physical copies and electronic

Authority: CRIMS

No.	Function Specific Secondary	ACT	DIS
41	Personal File Under Collective agreements, there is only one Personal File permitted per employee. This official Personal File is held by Treasury Board Secretariat. It is recognized there may be inactive physical personal files in existence. Departments are to refer to Treasury Board Secretariat for appropriate direction on the management and secure disposal of these records.	Refer to TBS for direction	Refer to TBS for direction

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For more information please contact im@gov.nl.ca