Description: Use for records related to information generated or received by the departments, agencies, boards, etc. or selection members relating to their involvement in staffing activities, specifically, the appointment, promotion, recruitment, screening and selection of candidates within the Public Service. These departmental records include all working notes, research information, communications, evaluations and recommendations etc.
Note: Staffing and Recruitment records result from Commission’s obligation under S. 15 (1) (a) of the Public Service Commission Act.
Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless or media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.
Function: Human Resources Management
GNL OPR: Public Service Commission (Unsolicited Resumes, Competitions, Request for Review Case Files)
Treasury Board Secretariat (Applicant Inventories)
Departmental OPR: Department head or designate that is responsible for the staffing and recruitment within a public body
Retention: See table below
Disposition: Destroy
Media: Physical copies and electronic
Authority: CRIMS
| No. | Function Specific Secondary | ACT | DIS |
|---|---|---|---|
| 41 | Unsolicited Resumes
Use for records relating to resumes sent or delivered to departments not related to specific job competitions. Event date (ED) equals date received. |
ED + 6 months | D |
| 42 | Competitions
Use for records relating to competitions in the filling of positions. Event Date equals competition completion date. |
ED | D |
| 43 | Applicant Inventories
Use for records relating to all summer student employment program inventories. |
CY | D |
| 44 | Request for Review Case Files
Use for records relating to a review into the competition process based on individual cases. Records include anything related to staffing complaints or requests for review (i.e. emails, etc.). |
5FY | D |
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For more information please contact im@gov.nl.ca