Email is an integral part of doing business and it requires the same effective information management practices as other record formats. Email records need to provide the same evidence of business activity and accountability as paper records. Information must be maintained in an approved recordkeeping format in a location accessible should, in exceptional circumstances, be required for an information request (e.g., legal, audit, ATIPPA, 2015, etc.).

The OCIO has implemented the Use of Non-Government Email Accounts for Work Purposes Directive to provide direction should the use of a non-government email account be required.

The Directive is mandatory for all staff, contractors, consultants, partners, students, temporary workers, volunteers, vendors, agents, third parties and other persons working on behalf of the Government of Newfoundland and Labrador, including all departments and other public bodies as defined under the Management of Information Act (MOIA) (hereinafter referred to as “individual”).

For further details, discuss with your manager or staff responsible for information management within your department or other public body.

• Directive – Use of Non-Government Email Accounts for Work Purposes
• FAQ – Use of Non-Government Email Accounts for Work Purposes
• Form – Request Use of Non-Government Email Accounts for Work Purposes

If you require additional information on the Use of Non-Government Email Accounts, contact IM@gov.nl.ca.