Description: Use for records relating to injury or damage caused by vehicles. Includes damages or injury incurred by staff en route to, from, or at work, and includes accident prevention.
Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless of media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.
Function: Fleet Management
GNL OPR: Department of Finance
Departmental OPR: Department head or designate that is responsible for the vehicle fleet within a public body.
Retention: Event Date (ED) + 1 CY
Disposition: Destroy
Media: Paper copies/network drives/e-mail
Authority: CRIMS
| No. | Function Specific Secondary | ACT | DIS |
|---|---|---|---|
| 41 | Vehicular Accident Case Files Use for records relating to a vehicle accident involving a government employee and non-employees. These records are for repairs to non-government employee vehicle(s) only. Records include:
Event Date equals the date of the settlement of a claim including the conclusion of related court cases and/or appeals. |
ED + 1 CY | D |
Click here for the C-RIMS Main Page
For more information please contact im@gov.nl.ca