ATIPP Request Management – 01

Description: Records relating to Access to Information and Protection of Privacy (ATIPP) requests and all of the files compiled to respond to requests “in accordance with the Access to Information and Protection of Privacy Act, 2015, and its preceding legislation: the Freedom of Information Act (FOIA) and the Access to Information and Protection of Privacy Act 2005. This includes, but not limited to, records responsive to the request, correspondence with the applicant, departmental staff, third parties, the Office of the Information and Privacy Commissioner, and records relating to appeals.

Filing Guidelines: Records are to be securely retained on site until final disposition. It is the responsibility of the Departments to ensure all copies, regardless or media, are securely disposed when applicable. Departments should retain a permanent copy of the record of disposal.

Function: Compliance Management

GNL OPR: ATIPP Office, Executive Council

Departmental OPR: Head of the public body (e.g. Deputy Minister)

Retention: Event Date (ED) + 5 years

Disposition: Destroy

Media: Paper copies/network drives/e-mail/electronic document management system records, etc.

Authority: CRIMS

CRIMS – Common Secondaries

No.	Function Specific Secondary	ACT	DIS
41	ATIPP Request Case Files Records relating to the processing of an ATIPP request (e.g. correspondence, responsive records, etc.). Event Date equals Event Date when all processes relating to an ATIPP request are complete (e.g. complaints, appeals, etc.) or timeframes for complaints/appeals have lapsed.	ED+5	D

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For more information please contact im@gov.nl.ca