Supplier debriefings are an integral part of a transparent and equitable procurement process which permits unsuccessful suppliers in an open call for bids an opportunity to understand why their bid was not successful.

In accordance with Section 12 of the Act, an unsuccessful bidder may request a meeting (debriefing) with the public body that issued the open call for bids following the award of a contract to obtain information concerning the reasons his or her bid was not successful and the public body shall comply with the request and provide the information. Supplier requests for debriefings are to be made in writing within 10 business days after the award has been posted in accordance with Section 24 of the Regulations. Requests for supplier debriefings that are received after this time period may be considered on a case by case basis at the sole discretion of the public body.

A public body shall debrief the supplier within 10 business days after a request is received in accordance with Section 24 of the Regulations. Public bodies are committed to providing relevant feedback to suppliers on their submissions based on evaluation criteria while at the same time respecting any confidentiality requirements which may be owed to other suppliers. Through this activity suppliers can achieve insight into the procurement and evaluation processes while obtaining specific feedback on their own submissions.