A Records Retention and Disposal Schedule (RRDS) is an IM disposition authority used for the management of operational records specific to a department or other public body. Departments and other public bodies are responsible for the development, obtaining approval and implementation of RRDSs for their own operational records.
FAQ – Records Retention and Disposal Schedule (32 KB)
FYI – Records Retention and Disposal Schedule (136 KB)
A Records Retention and Disposal Schedule (RRDS) submission is a mechanism whereby a public body can apply to the Government Records Committee (GRC) for ongoing authority to legally dispose of operational records. It prescribes records retention periods and disposal plans, can apply to records in any format and authorizes disposal of records in a legal manner. The RRDS can be for all records in an organization, for the records of a specific branch or division or may be limited to specific record types or record series.
Developing Records Retention and Disposal Schedules for Operational Records
The Guide to IM for Public Bodies, also known as the GuideBook, has specific guidance that departments or other public bodies can avail of to help guide them in the secure disposal of records and information. The following documents will assist in the development of a RRDS Submission:
Guideline – Developing RRDSs for Operational Records (816 KB)
Template – RRDS for Operational Records (Record Series) (63 KB)
Template – RRDS for Operational Records (Organizational/Divisional) (87 KB)
Template – Sample List of Questions for RRDS Interviews (44 KB)
Template – Memo – RRDS Submission to GRC (40 KB)
Quick Reference – Transferring Records to The Rooms Provincial Archives (191 KB)
Quick Reference – Summary of ATIPP Exceptions (191 KB)
Maintaining and Amending Records Retention and Disposal Schedules for Operational Records
RRDS documents are often referred to during the lifecycle of records which must be maintained and updated after they have been approved by the GRC.
Updates to the RRDS will either require an amendment to an existing schedule or depending on the level of change required a new RRDS be created, superseding the old. Amendments must be submitted to the GRC for approval. The following documents will assist in submitting an amendment to a RRDS:
Quick Reference – Maintaining and Amending RRDSs (135 KB)
Template – Memo – RRDS Amendment (57 KB)
Template – RRDS Amendment Summary (57 KB)
Template – Memo – Transferring RRDS Ownership (142 KB)
For more information on RRDSs for Operational Records, contact IM@gov.nl.ca