The Department of Environment, Climate Change and Municipalities has developed templates to assist municipalities and Locals Service Districts with developing a Maintenance Assurance Manual (MAM) for drinking water and wastewater systems.
For those communities that have not already done so, a MAM will serve as a tool in assisting communities with the day to day operations of their water and/or sewer systems to ensure they meet regulatory requirements and conditions of their “Permit to Operate” such systems. It will also provide a standardized set of forms which will be consistently used by communities throughout the province and will allow for an easier transfer of information and knowledge of system performance when system operators change.
Based on a pilot project completed by the Department of Municipal Affairs and Environment, the estimated cost for developing a Maintenance Assurance Manuel for most small to mid-size communities is $5,000 – $10,000. Cost may vary depending on the size and/or complexity of the system. Communities may apply under the Department’s Municipal Infrastructure or Special Assistance programs for funding assistance at their established cost sharing ratio. Those communities eligible for Gas Tax funding may also contact the Gas Tax Secretariat for consideration under that program.
As communities are issued a new “Permit to Operate” or renew their “Permit to Operate” the water and wastewater systems through ECCM, the development of a MAM will become a condition of the permit.
Copies of the template to develop a Maintenance Assurance Manual can be found below, or the full package can be downloaded in zip format (2 MB).
Note: all links below are Microsoft Word documents and will open in a new window.
Drinking Water Systems Maintenance Assurance Manual
- Forms
- Master Form List
- AP1 – Activity Permit Within A Protected Watershed
- AR1 – Air Release Valve Inspection and Maintenance Report
- CC1 – Chlorine Test Kit Calibration
- CE1 – Confined Space Pre-Entry Checklist/Confined Space Entry Permit
- CL1 – Water Consumption Log
- CS1 – Council’s Annual Compliance Statement
- CS2 – Municipal Administrator’s Quarterly Compliance Statement
- CS3 – System Operator’s Monthly Compliance Statement
- CS4 – Water System Compliance Statement
- CV1 – Control Valve Maintenance Record
- DL1 – Water Disinfection Log
- DL2 – Water Disinfection Log (Additional Information)
- DM2 – Disinfection System Maintenance Log (Gaseous System)
- DR2 – Water Disinfection Report (Gaseous System)
- DS1 – Water Distribution System
- EC1 – Support Emergency Call List
- EC2 – Water System Personnel Emergency Call List
- EC3 – Emergeny Call List
- EQ1 – Equipment Checklist
- GW1 – Ground Water Source Inspection Log
- HM1 – Hydrant Maintenance Report
- HM2 – Fire Hydrant Master Log
- HS1 – Health & Safety Checklist (Disinfection & Water Treatment)
- IL1 – Surface Water Intake Data Log
- IL2 – Surface Water Intake Cleaning Log
- IV1 – Isolation Valve Record
- LD1 – Leak Detection Report
- LR1 – Leak Repair Report
- MF1 – Water Main Failure Report
- OD1 – Operating & Damage Report
- SC1 – Water System Complaint
- ST1 – Water Storage Tank
- TC1 – Water Treatment Test Kit Calibration Log
- TL1 – Water Treatment Log
- TM1 – Water Treatment System Maintenance Log
- WS1 – Surface Water Source Inspection Log
- WS2 – Watershed Survey Log
- WS3 – Surface Water Intake Inspection Log
- WS4 – Intake Survey Repair Report
- WS5 – Intake Pipe/Screen Chamber Incident Report
- Procedures
- SOP1 – Water Main Flushing Disinfection
- SOP2 – Boil Water Order Procedure
- SOP3 – Turbidity Testing Procedure
- SOP3 – Turbidity Testing Procedure – Notes
- SOP4 – Fluoride Testing Procedure
- SOP5 – Chlorine Testing Procedure Treatment Building
- SOP6 – Chlorine Testing Procedure Distribution Line
- SOP7 – Changing Chlorine Cylinders Procedure
- SOP8 – Water Sample Collection Procedure
Wastewater Maintenance Assurance Manual
- General Forms
- BC1 – Bar Screening and Grid Channel Inspection Form
- CP1 – Confined Space Permit
- EC1 – Support Emergency Call List
- CS1 – Council’s Annual Compliance Statement
- CS2 – System Operator’s Monthly Compliance Statement
- EC2 – Emergency Call List
- OD1 – Operating & Damage Report
- HW1 – Hot Work Permit
- WM1 – Wastewater Measurement
- Collection Forms
- FM1 – Force Main Maintenance
- DS1 – Wastewater Collection System
- HL1 – Home Lateral Inspection Checklist
- LS1 – Lift Station Inspection
- LP1 – Low Pressure Collection System Inspection Form
- MH1 – Manhole Inspection Detail
- SL1 – Service Lateral Request/Complaint
- SI1 – Trunk Sewer Inspection Report
- SC1 – Trunk Sewer Cleaning/Jetting
- SR2 – Trunk Sewer Repair Sheet
- SS1 – Trunk Sewer Section Information Sheet
- TV1 – Trunk Sewer Television Inspection
- Treatment Forms
Please contact your Regional Office for assistance.