The GuideBook – Guide to Information Management for Public Bodies was developed by the OCIO to support the development of IM Programs and overall growth of IM capacity. It is the primary tool used by the IM Advisory Services of the OCIO in delivering services to clients.
The GuideBook consists of a series of individual guidelines that contain recommended approaches, with appendices that include, checklists, templates and examples, in three key areas:
Core IM Foundation
Guidelines focus on the development of core foundational elements of an IM Program.
IM Components
Guidelines support development of individual operational components of an IM Program.
IM Tools
Guidelines propose methodologies used to develop tools required by an IM Program.
Through OCIO’s IM Advisory Services departments and other public bodies can avail of support in building and improving their IM capacity using the GuideBook as a core focus.
For inquiries on content, please email IM@gov.nl.ca.
Core IM Foundation
- IM Governance, Accountability and Organization
- IM Vision, Mission and Guiding Principles
- IM Legal and Regulatory Framework
- IM Program Plan
- Guideline – 1.1 – IM Governance, Accountability and Organization (947 KB)
- Guideline – 1.2 – IM Vision, Mission and Guiding Principles (574 KB)
- Guideline – 1.3 – IM Legal and Regulatory Framework (252 KB)
- Appendix A – Checklist – IM Legal and Regulatory Framework (232 KB)
- Appendix B – Quick Reference – Records and Information Management System (132 KB)
- Appendix C – Matrix – Template and Example (35 KB)
- Appendix D – IM Roles and Personnel Listing – Template and Example (19 KB)
- Appendix E – Compliance Management System (407 KB)
- Guideline – 1.4 – IM Program Plan (687 KB)
IM Components
- IM Policy Instruments
- IM Performance Measurement
- Service Continuity
- Education and Awareness for IM Professionals
- IM Education and Awareness for Employees
- Records Storage and Imaging
- Information Protection
- Guideline – 2.1 – IM Policy Instruments (729 KB)
- Appendix A – IM Policy Instrument Guideline – Checklist (232 KB)
- Appendix B – Quick Reference – Records and Information Management System (132 KB)
- Appendix C – IM Policy Instruments Listing – Template and Example (29 KB)
- Appendix D – IM Policy Instrument Cover Page and Outline – Template and Example (157 KB)
- Appendix E – IM Policy Instrument Inventory – Template and Example (36 KB)
- Guideline – 2.2 – IM Performance Management (569 KB)
- Guideline – 2.3 – IM Service Continuity (303 KB)
- Guideline – 2.4 – IM Education and Awareness for IM Professionals (658 KB)
- Guideline – 2.5 – IM Education and Awareness for Employees (631 KB)
- Appendix A – IM Education and Awareness Plan – Checklist (273 KB)
- Appendix B – Quick Reference – Records and Information Management System (132 KB)
- Appendix C – IM Education and Awareness Plan – Template and Example (83 KB)
- Appendix D – IM Education and Awareness Communication Platforms and Tools List – Template and Example (30 KB)
- Appendix E – IM Orientation – Template and Example (294 KB)
- Appendix F – Sample IM Campaign – Declutter Challenge
- Guideline – 2.6 – Records Storage and Imaging (340 KB)
- Appendix A – Checklist – Records and Information Storage (64 KB)
- Appendix B – Quick Reference – Records and Information Management System (132 KB)
- Appendix C – Procedural Considerations – Imaging Services (76 KB)
- Appendix D – Procedural Considerations – Record Storage Locations (144 KB)
- Appendix E – Checklist – Image Quality Control Sample (60 KB)
- Guideline – 2.7 – Information Protection (931 KB)
IM Tools
- Records and Information Inventory
- Classification Plan Development for Operational Records
- Records Classification Plan Implementation
- Disposal of Records