Claim Submission Deadlines and Payment Dates for 2021 are Now Available
MCP Newsletter 20-17, with claim submission deadlines and payment dates for 2021 for physicians, dentists, denturists, and dental hygienists, is now available. The newsletter can be opened from the table below or by clicking here.
- Registration (Physicians and Dentists)
- Physician’s Information Manual
- Dental Information Manual
- Medical Care Plan (MCP) Medical Payment Schedule
- On-Call Payment Program Manual
- MCP Newsletters
- Claim Submission
- Claim Payment
- Communications Software
- TeleClaim Software
- MCP Secure File Transfer User Guide
- Private Vendors
- Provider Audits
- Forms
Registration
Physicians who treat beneficiaries may submit claims for insured services directly to Medical Care Plan (MCP). Such claims must be in accordance with the established Medical Care Plan (MCP) Medical Payment Schedule or and will be processed by MCP against established claim assessment rules.
All providers who wish to bill the Medical Care Plan must register with MCP by submitting a completed Provider Registration Form (323 KB). This form can be used for the initial registration, as well as for changes to registration information or re-activation of a previous registration. A guide (36 KB) for completing the form is also available.
Before a physician can be registered with MCP, licensure by the College of Physicians and Surgeons of Newfoundland and Labrador is required. Likewise, dentists must be licensed by the Newfoundland and Labrador Dental Board before being registered with MCP.
Providers who are registered with MCP will be assigned a billing number which must be recorded on all claims submitted for payment.
Payment of claims is made in accordance with the MCP Payment Schedule which is established under the Medical Care Insurance Physicians and Fees Regulations. Physician’s Fees are established in consultation with the Newfoundland and Labrador Medical Association. Dentist’s fees are established in consultation with the Newfoundland and Labrador Dental Association.
Claim Submission
MCP has established 26, two-week processing cycles during the fiscal year for the submission and processing of provider claims. The end of each two-week cycle is marked by a cut-off date, or deadline, for the receipt of claims. Providers can submit claims at any time during a cycle. The list of claim cut-off dates for the upcoming year is distributed to providers through an MCP Newsletter.
In order to submit claims electronically, providers must complete and submit an Electronic Billing Application (761 KB).
Providers submitting claims to MCP may use private vendors’ billing software, or MCP’s TeleClaim Software, to prepare and reconcile claims. The software package chosen must use file formats that conform to MCP’s specifications for electronic file transmissions.
Claim Payment
All claims which are accepted for payment will be paid to the provider through electronic bank deposit, on a payday three weeks from the cut-off date. A remittance statement will be produced for each provider that details each claim that was processed and paid. Providers will receive their remittance statements in an electronic format. The list of claim payment dates for the upcoming year is distributed to providers through an MCP Newsletter. Providers may assign their payments to another provider, group, or hospital by submitting a completed Assignment of Payment Agreement (73.0 KB) to MCP.
Newsletters
When necessary, MCP publishes and distributes Newsletters to providers. Normally, each Newsletter concerns a specific topic and may or may not be sent to all providers, depending on the relevancy of the issue to certain specialties or groups of providers.
Note: all links below are PDFs and will open in a new window.
2024 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
24-01 | APPLICATION DEADLINE EXTENDED FOR ELIGIBLE FAMILY PHYSICIANS TO APPLY FOR THE RURAL COMMUNITY COMPREHENSIVE CARE BONUS | FEE-FOR-SERVICE FAMILY PHYSICIANS |
24-02 | CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) REIMBURSEMENT ON 2023 MEMBERSHIP FEES | ALL FEE-FOR-SERVICE PHYSICIANS |
2023 Newsletters
2022 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
22-24 | CHANGES TO MYOCARDIAL PERFUSION IMAGING BILLING AND RETROACTIVE PAYMENTS | FEE-FOR-SERVICE NUCLEAR MEDICINE PHYSICIANS AND RADIOLOGISTS PROVIDING MYOCARDIAL PERFUSION IMAGING SERVICES |
22-23 | NEW RURAL COMMUNITY COMPREHENSIVE CARE BONUS | ALL FEE-FOR-SERVICE FAMILY PHYSICIANS |
22-22 | CHANGES TO CATEGORY ‘B’ INTERIM RATE STRUCTURE | CATEGORY ‘B’ EMERGENCY PHYSICIANS |
22-21 | HOLIDAY DATES FOR FEE CODE 139 – 2023 | FEE-FOR-SERVICE FAMILY PHYSICIANS |
22-20 | GOVERNMENT HOLIDAYS 2023 | ALL PHYSICIANS AND DENTISTS |
22-19 | CLAIM SUBMISSION DEADLINES AND PAYMENT DATES FOR 2023 | ALL PHYSICIANS, DENTISTS, DENTURISTS, AND DENTAL HYGIENISTS |
22-18 | CUAET Visa Holders (Ukrainian Newcomers) | ALL DENTIST & ORAL SURGEONS |
22-17 | UPDATE ON CATEGORY B INTERIM RATE STRUCTURE | CATEGORY ‘B’ EMERGENCY PHYSICIANS |
22-16 | COVID-19 IMMUNIZATION FEE CODES | ALL FEE-FOR-SERVICE PHYSICIANS |
22-15 | ACCESS TO INSURED TRANSITION- RELATED CHEST AND BREAST SURGERIES | PHYSICIANS COMPLETING TRANSITION-RELATED SURGERY (TRS) REQUESTS FOR PRIOR APPROVAL AND TRS SURGICAL READINESS ASSESSORS |
22-14 | TEMPORARY INFLUENZA IMMUNIZATION FEE CODE pdf | ALL FEE-FOR-SERVICE PHYSICIANS |
22-13 | FEE CODE 139 AND SEPTEMBER 30, 2022 – NATIONAL DAY FOR TRUTH | FEE-FOR-SERVICE FAMILY PHYSICIANS |
22-12 | PREMIUMS AND SEPTEMBER 30, 2022 – NATIONAL DAY FOR TRUTH AND RECONCILIATION | ALL PHYSICIANS AND DENTISTS |
22-11 | SEPTEMBER 19 2022 – DAY TO HONOUR QUEEN ELIZABETH II | ALL PHYSICIANS AND DENTISTS |
22-10 | MOA RETROACTIVE PAYMENTS | FEE-FOR-SERVICE PHYSICIANS |
22-09 | BILLING CODES FOR INTERM RATE STRUCTURE | CATEGORY “B” EMERGENCY PHYSICIANS |
22-08 | IMPLEMENTATION OF THE NEW MEMORANDUM OF AGREEMENT | FEE-FOR-SERVICE AND SALARIED PHYSICIANS |
22-07 | FEE-FOR-SERVICE FAMILY MEDICINE OBSTETRIC BONUS PROGRAM | FEE-FOR-SERVICE FAMILY PHYSICIANS |
22-06 | UPDATE TO SUPPORTED REQUIREMENTS FOR TELECLAIM MCPS ELECTRONIC BILLING SOFTWARE | ALL PHYSICIANS AND DENTISTS |
22-05 | UPDATE ON PANDEMIC PHYSICIAN WORK DISRUPTION PROGRAM 2022 | ALL FEE-FOR-SERVICE PHYSICIANS BASED WITHIN EASTERN HEALTH AND WESTERN HEALTH FACILITIES |
22-04 | UPDATE ON PANDEMIC PHYSICIAN WORK DISRUPTION PROGRAM 2022 | ALL FEE-FOR-SERVICE PHYSICIANS BASED WITHIN EASTERN HEALTH AND WESTERN HEALTH FACILITIES |
22-03 | CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) REIMBURSEMENT ON 2021 MEMBERSHIP FEES | ALL FEE-FOR-SERVICE PHYSICIANS |
22-02 | PROSTATE MRI-US FUSION BIOPSY | FEE-FOR-SERVICE UROLOGISTS |
22-01 | PANDEMIC PHYSICIAN WORK DISRUPTION PROGRAM 2022 | ALL FEE-FOR-SERVICE PHYSICIANS BASED WITHIN EASTERN HEALTH AND WESTERN HEALTH FACILITIES |
2021 Newsletters
2020 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
20-19 | HOLIDAY DATES FOR FEE CODE 139 – 2021 | FEE-FOR-SERVICE FAMILY PHYSICIANS |
20-18 | STAT CIVIC HOIDAYS – 2021 | ALL PHYSICIANS AND DENTISTS |
20-17 | CLAIM SUMBISSION DEADLINES AND PAYMENT DATES – 2021 | ALL PHYSICIANS, DENTISTS, DENTURISTS, AND DENTAL HYGIENISTS |
20-16 | ONGOING RECOVERY OF ADVANCE PAYMENT | ALL APPLICANTS OF THE FFS PHYSICIAN WORK DISRUPTION POLICY |
20-15 | UPDATE ON THE FINAL PAYMENTS OF THE PHYSICIAN WORK DISRUPTION POLICY | ALL APPLICANTS OF THE FFS PHYSICIAN WORK DISRUPTION POLICY |
20-14 | NON-MED ACCESS FEE-FOR-SERVICE PHYSICIANS PROVIDING INFLUENZA IMMUNIZATION | FEE-FOR-SERVICE FAMILY PHYSICIANS |
20-13 | TEMPORARY INFLUENZA IMMUNIZATION FEE CODE | FEE-FOR-SERVICE FAMILY PHYSICIANS |
20-12 | EXTENSION OF PANDEMIC VIRTUAL CARE ASSESSMENT AND PANDEMIC VIRTUAL CARE FEE CODES FOR CONSULTANTS | ALL FEE-FOR-SERVICE PHYSICIANS |
20-11 | FFS FAMILY MEDICINE OBSTETRIC BONUS PROGRAM | FEE-FOR-SERVICE FAMILY PHYSICIANS |
20-10 | REVISED PANDEMIC VIRTUAL CARE ASSESSMENT | ALL FEE-FOR-SERVICE FAMILY PHYSICIANS |
20-09 | PANDEMIC VIRTUAL CARE FEE CODES FOR CONSULTANTS | ALL FEE-FOR-SERVICE CONSULTANTS |
20-08 | RECONCILIATION OF MAY 20, 2020 ADVANCE PAYMENT | ALL APPLICANTS OF THE FFS PHYSICIAN WORK DISRUPTION POLICY FOR PANDEMIC EVENT |
20-07 | PAYMENT PLAN FOR FFS PHYSICIAN WORK DISRUPTION TOP-UPS | ALL APPLICANTS OF THE FFS PHYSICIAN WORK DISRUPTION POLICY FOR PANDEMIC EVENT |
20-06 | TRANSITION-RELATED SURGICAL READINESS ASSESSMENTS | FEE-FOR-SERVICE FAMILY PHYSICIANS AND PSYCHIATRISTS |
20-05 | REVISED PANDEMIC VIRTUAL CARE ASSESSMENT | ALL FEE-FOR-SERVICE AND PHYSICIANS |
20-04 | FFS PHYSICIAN WORK DISRUPTION POLICY FOR COVID-19 PANDEMIC EVENT | ALL FEE-FOR-SERVICE AND PHYSICIANS |
20-03 | TURN-AROUND DOCUMENTS DURING THE PUBLIC HEALTH EMERGENCY DUE TO COVID-19 | ALL FEE-FOR-SERVICE AND ALTERNATE PAYMENT PHYSICIANS |
20-02 | PANDEMIC VIRTUAL CARE ASSESSMENT | ALL FEE-FOR-SERVICE PHYSICIANS |
20-01 | CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) REBATE ON 2019 MEMBERSHIP FEES | ALL FEE-FOR-SERVICE PHYSICIANS |
2019 Newsletters
2018 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
18-10 | HOLIDAY DATES FOR FEE CODE 139 – 2019 | FEE-FOR-SERVICE GENERAL PRACTITIONERS |
18-09 | STATUTORY/CIVIC HOLIDAYS – 2019 | ALL PHYSICIANS AND DENTISTS |
18-08 | CLAIM SUBMISSION DEADLINES AND PAYMENT DATES-2019 | ALL PHYSICIANS AND DENTISTS |
18-07 | MIFEGYMISO – MEDICAL ABORTION | FEE-FOR-SERVICE GENERAL PRACTICE AND OBSTETRICS/GYNECOLOGY PHYSICIANS |
18-06 | MEDICAL ASSISTANCE IN DYING (MAiD) | FFS PHYSICIANS |
18-05 | Laryngoscopy | FEE FOR SERVICE OTOLARYNGOLOGISTS |
18-04 | SUBCUTANEOUS PORT INSERTION (PORT-A-CATH) | FEE FOR SERVICE RADIOLOGISTS, GENERAL SURGEONS |
18-03 | FEE-FOR-SERVICE GENERAL PRACTICE OBSTETRIC BONUS PROGRAM | FEE-FOR-SERVICE GENERAL PRACTITIONERS |
18-02 | Canadian Medical Protective Association Rebate 2017 Membership Fees | Fee for Service Physicians |
18-01 | CHANGES TO DOPPLER ULTRASOUND FEE CODES | ALL FEE-FOR-SERVICE PHYSICIANS |
2017 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
17-06 | CATEGORY “A” FEECODE RATE INCREASE | ALL GENERAL PRACTICE PHYSICIANS |
17-05 | HOLIDAY DATES FOR FEE CODE 139 – 2018 | FEE-FOR-SERVICE GENERAL PRACTITIONERS |
17-04 | STATUTORY/CIVIC HOLIDAYS – 2018 | ALL PHYSICIANS AND DENTISTS |
17-03 | CLAIM SUBMISSION DEADLINES AND PAYMENT DATES-2018 | ALL PHYSICIANS AND DENTISTS |
17-02 | FEE-FOR-SERVICE GENERAL PRACTICE OBSTETRIC BONUS PROGRAM | FEE-FOR-SERVICE GENERAL PRACTITIONERS |
17-01 | Canadian Medical Protective Association Rebate 2016 Membership Fees | Fee For Service Physicians |
2016 Newsletters
2015 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
15-06 | HOLIDAY DATES FOR FEE CODE 139 – 2016 | FEE-FOR-SERVICE GENERAL PRACTITIONERS |
15-05 | STATUTORY/CIVIC HOLIDAYS – 2016 | ALL PHYSICIANS AND DENTISTS |
15-04 | CLAIM SUBMISSION DEADLINES AND PAYMENT DATES-2016 | ALL PHYSICIANS AND DENTISTS |
15-03 | FEE-FOR-SERVICE GENERAL PRACTICE OBSTETRIC BONUS PROGRAM | Fee-for-Service General Practitioners |
15-02 | REVISIONS TO FEE CODE 127 | All fee for service General Practicioners |
15-01 | CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) REBATE ON 2014 MEMBERSHIP FEES | All fee for service physicians |
2014 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
14-05 | Holiday Dates for Fee Code 139 – 2015 | Fee-For-Service General Practitioners |
14-04 | Statutory/Civic Holidays – 2015 | All Physicians and Dentists |
14-03 | Claim Submission Deadlines and Payment Dates – 2015 | All Physicians and Dentists |
2013 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
13-10 | June 1, 2013 Medical Payment Schedule Errata | All Physicians |
13-09 | New Fee Code for Office Chronic Disease Management of Patients Under 65 Years of Age | Fee for Service General Practitioners |
13-08 | Increase to consultation rates New fee codes |
All fee-for-service Psychiatrists |
13-07 | Revised MCP payment schedule effective June 1, 2013 Revised alternate billing system rates effective June 1, 2013 |
All physicians |
13-05 | Guide to physician payments | All physicians |
13-03 | Changes to MCP coverage of laser treatment of vascular skin lesions | Laser Skin Surgeons |
13-02 | MCP Policy regarding Patient Recall for Cervical Screening | Fee-for-Service General Practitioners Fee-for-Service Obstetrician/Gynecologists |
13-01 | Revised Payments for Category “B” Emergency Department Coverage (105 KB) | Category “B” Emergency Physicians |
2012 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|
2011 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
11-04 | Implementation of the New Memorandum of Agreement: Retroactive Payments (69 KB) | All Fee For Service Physicians |
11-03 | Dental Health Program Payment Schedule (65 KB) | All Dentists |
11-01 | Dental Information Manual (DIM) (69 KB) | All Dentists |
2010 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
10-02 | Dental Payment Schedule 2010 (78 KB) | All Fee For Service Dentists |
2009 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
09-08 | April 1, 2009 Medical Payment Schedule Index (90 KB) April 1, 2009 Medical Payment Schedule Errata (90 KB) | All Physicians |
09-05 | Dental Health Plan Payment Schedule (87 KB) | All Dental Providers |
09-04 | Surgical Dental Payment Schedule (87 KB) | All Dental Providers |
09-03 | Revised Medical Care Plan (MCP) Payment Schedule Effective April 1, 2009 (101 KB) | All Physicians |
09-02 | Surgical Dental Payment Schedule (73 KB) | All Dental Providers |
2008 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
08-10 | Medical Care Plan (MCP) Re-registration (77 KB) | All Providers |
08-09 | Medical Care Plan (MCP) Card – Embossed and Laser Printed Cards (133 KB) | All Providers |
08-02 | Claims Monitoring System Update (82 KB) | All Fee-for-Service Physicians |
2007 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
07-10 | Late Claims Policy (87 KB) | All Physicians and Dentists |
07-02 | Physician Information Manual (PIM) (78 KB) | All Physicians |
2006 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
06-07 | New Audit Process to be Piloted (Claims Monitoring System) (97 KB) | All Fee For Service Physicians |
06-10 | CMS Brochure Q&A October 2006 (29 KB) | All Fee For Service Physicians |
2004 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
04-03 | Paper Claim Submission of Fee-for-Time Codes (113 KB) | All Fee-for-Service Physicians |
04-04 | Merger of Paper and Electronic Fee-for-Time Billing Systems (103 KB) | All Physicians |
2003 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
03-04 | Physician Medical Audit Program (168 KB) | All Fee-for-Service Physicians |
2001 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
01-07 | Billing for Patients Referred to Specialists by Nurse Practitioners | All Fee-For-Service Physicians |
2000 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|
1999 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
99-08 | Release of Beneficiary Medical Care Plan (MCP) Numbers (3 KB) | All Physicians and Dentists |
1998 Newsletters
NUMBER | TOPIC | DISTRIBUTION |
---|---|---|
A-3-’98 | Claims for Services Rendered in Hospitals/Health Care Centers (3 KB) | All Fee-For-Service Physicians |
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